Ramavtal Årskonsulter Styr och regler

The contract timeline is as follows:

• Contract start date: 2027-01-01.
• Initial contract end date: 2027-12-31.
• Total duration: Initially one year, with potential extensions up to a maximum of four years, until 2030-12-31.
• Extension options: The agreement can be extended by the client for an additional year for 2028, another year for 2029, and a final year for 2030.
• Automatic extension clauses:
• If the client does not terminate the agreement by 2027-09-30, it will automatically extend until 2028-12-31.
• If the client does not terminate the agreement by 2028-09-30, it will extend until 2029-12-31.
• If the client does not terminate the agreement by 2029-09-30, it will extend until 2030-12-31.
• Key milestones/phases:
• Detailed Timetable: The consultant, in collaboration with other consultants, must develop a detailed timetable for the assignment before its start, which requires client approval.
• Assignment Start: The assignment commences as soon as the order document (assignment contract) is signed, with adherence to the agreed completion time.
• Partial Times: All consultants must follow the partial times established by the client.
• Completion Time: Delivery times specified by the client in the order document are binding.
• Assignment Completion: The consultant's assignment is considered complete after the warranty inspection of the main contract work.
• Program Stage: This involves developing preliminary studies, local planning, room functional programs, principle layouts, and system designs during the early phases of local modifications.
• Project Planning Stage: This phase involves preparing building permit documents, tender documents, construction documents, and as-built documents for new constructions, renovations, and extensions, based on the outputs from the program stage.

The core scope of work and statement of work summary for this tender, for Region Västmanland's "Styr- och reglerinstallationer" (Control and Regulation Installations), primarily involves consulting services across program and project planning phases.

Core Scope of Work and Statement of Work Summary:

The tender requires consultants to perform tasks in two main phases:

• Program Phase: This includes developing preliminary studies, local planning, room function programs, principle layouts, and system designs to define the operational needs of each room, in collaboration with the client and Regionfastigheter/Projekt.
• Project Planning Phase: Building upon the program phase documents, this involves creating building permit documents, tender documents, construction documents, and "relationshandlingar" (as-built documentation) for renovation, extension, and new construction projects.

The consultant is responsible for preparing all necessary documentation and engaging with authorities as required. All documentation must be coordinated and jointly reviewed with the consultant's own and other consultants' materials, with coordination routines outlined in a quality plan. A coordination manager will be appointed by the client. Solutions must be technically, economically, energy-efficiently, and environmentally justified and approved by the client's project manager. Project planning must adhere to Region Västmanland's "Regionfastigheters-Tillämpningsanvisning: förvaltning, Version 2014" and utilize the "Program Teknisk Standard (PTS)" and Interaxo project tool if requested by the client. The client may also procure other relevant consulting expertise.

Key Deliverables and Activities:

The tender outlines extensive requirements for information coordination and specific deliverables:

• Information Coordination: This involves documenting adaptations, defining requirements for digital deliveries, appointing a main coordinator, determining storage locations/project networks, training participants, defining access rights, and establishing equipment responsibilities. It also includes setting up delivery plans, contact lists, and meeting schedules.
• Technical Specifications: Defining boundaries between parties for objects and information, establishing network operations and security, cataloging software and hardware, and testing communication, hardware, and conversion. Specific file formats, application compatibility, and structuring requirements for models and documents (as per Bilagor 3-5) must be determined.
• Deliverables Management: Routines for deliveries, methods for communication and conversion, and storage protocols for models, work materials, and finished documents (including backup and antivirus for consultants) are required.
• Archiving: Activities such as sorting before archiving, execution of archiving, identification of the digital archive custodian, definition of storage media, lifespan, and metadata for searchability, and securing finished documents against unintended alterations in model-oriented environments.
• Quality and Standards: Ensuring all templates are established, defining object information requirements (Bilaga 4), and quality requirements for models and documents (Bilaga 5). This also includes specifying current documents, handling file versions, and defining metadata vocabularies.
• Specific Documentation: Deliverables include "Drift- och underhållsinstruktioner" (Operations and Maintenance Instructions), address and telephone directories, overview descriptions, site plans, orientation plans, total flow diagrams, marking and signage, and functional/technical conditions.
• As-Built Documentation ("Relationshandlingar"): For Architectural, Construction, and Building Parts, this includes drawing lists, 3D models (for G, V, A, and K disciplines with specific object representations), site plans, plan drawings, section drawings, enumeration drawings, and detail drawings. This documentation must reflect the "as built" state, incorporating all changes made during production.
• Delivery Requirements: All deliveries must conform to Bilaga 5e and 5b, "Tillämpningsanvisning:förvaltning", and associated appendices. Deliveries must be in Swedish, with technical information potentially in English if agreed upon. Any deviations from delivery requirements necessitate written client approval.