Published
RCC-1701 Palaeontology Gallery - Jurassic Seas Immersive Box
Notice number: ocds-h6vhtk-06ecfa
KEY INFORMATION
- Submission deadline
- • Oct 8, 2026
- Location
- 🇬🇧 United Kingdom
- Contracting authority
- Rutland County Council
- Accepted Languages
- English
- Tender type
- Works
- Contract Value
- Published date
- Aug 26, 2026
TENDER DESCRIPTION
Rutland County Council invites tenders for the comprehensive design, build, and installation of the "Jurassic Seas Immersive Box," a pivotal feature within a new permanent palaeontology gallery exploring Rutland's Jurassic heritage. This singular lot encompasses the full project lifecycle, from concept design through fabrication, installation, and commissioning of a minimum 10m x 10m immersive environment. The project demands the integration of high-quality projection, projection mapping, and sensor-based interactive technologies, including haptic elements and spatialised audio, to create a convincing and dynamic underwater Jurassic marine experience, depicting specified fauna and flora in accordance with UK museum and accessibility standards (e.g., BS 8300, Equality Act 2010). Key milestones include an operational start date of 30th November 2026, project completion by 31st December 2027, and a subsequent 12-month defects rectification period, with bidders required to demonstrate a minimum "below average risk" Experian credit score (51 or above).
TENDER BRIEF
The contract timeline includes the following explicit details:
Contract start date: Not explicitly stated (listed as XXXXX).
Contract end date: The completion date is 31st December 2027, which enables the gallery to be fully open and operational in April 2027.
Total duration: Not stated, as the commencement date is not specified.
Key milestones or phases:
- Operational start date: 30th November 2026.
- Gallery operational milestone: The gallery is expected to be fully open and operational in April 2027.
- Defects Rectification Period: 12 months commencing on the date of Practical Completion.
- Indicative milestone headings for bid schedule completion: Mobilisation and detailed programme; concept design and interpretive narrative approval; detailed design approval; technical design/sample/prototype approval; fabrication completion; delivery to site and installation commencement; installation completion; testing, commissioning and training completion; Practical Completion; and expiry of Defects Rectification Period / release of any balance retention.
- Required program milestones: Project mobilisation and kick-off; Design development phases (concept, detailed design, technical design); Submission and approval of technical drawings, prototypes, and samples; Procurement and fabrication of casework, mounts, graphics, AV systems, and other components; Pre-installation testing and commissioning; Onsite installation windows; AV integration, software testing, and content loading; Final snagging, adjustments, and conservation sign-off; Handover, documentation submission, and staff training.
Sources
- 1Document 3a Contract for the Palaeontology Gallery – Jurassic Seas.pdf — “may notify in writing from time to time. Bid Milestones: the milestones, target dates, deliverables and milestone values set out in the Contractor's Bid and repeated or supplemented in Schedule 3. Bribery Act: the Briber…”
- 2Document 1 Instruction to Bidders.pdf — “compliant will be evaluated. Suppliers will be informed of the winning bidder and given relevant feedback. Bids must remain valid for at least 150 days from the tender submission date Operational start date: 30th Novembe…”
- 3Document 2 Specification.pdf — “and Phasing 21.1.1 The contractor must provide a clear and robust project methodology that demonstrates an organised, efficient, and conservation aware approach to delivering the museum design and fit-out. 21.1.2 The sub…”
The core scope of work for this tender involves the design, build, and installation of a new permanent gallery that explores Rutland's prehistoric heritage, specifically focusing on the Jurassic period. The primary component of this tender is the "Jurassic Seas Immersive Box," a minimum 10m x 10m fully immersive environment.
The Statement of Work summary and core deliverables include:
- Full Project Lifecycle: Concept design, detailed design, technical design, fabrication, installation, and commissioning of the immersive box.
- Design Stage: Providing concept design options, developed designs (including floor plans, elevations, 3D visualisations), full technical drawings and specifications, AV and interactive system designs, material samples and palette boards, risk assessments, and method statements. This also includes conceptual layouts, visualisations, mood boards, high-level object display proposals, initial accessibility and visitor-flow considerations, and outline strategies for lighting, graphics, AV, and interactives.
- Build and Fabrication: Fabricating all white box structures, developing and testing interactive software, creating sensory systems, and producing all graphics, lighting systems, and environmental elements.
- Installation: On-site installation, AV calibration and commissioning, and user testing and refinement.
- Post-Installation/Handover: Testing and snagging, museum staff training (including sessions, manuals, and documentation), and handover documentation such as as-built drawings, Operations and Maintenance Manuals, and Software Licenses.
- Specific Requirements for "Jurassic Seas Immersive Box": The box must utilize high-quality projection, projection mapping, and sensor-based interactive technology to create a convincing underwater Jurassic marine experience, depicting elements like ichthyosaurs, plesiosaurs, ammonites, marine flora, sediment movement, and light-dappled water conditions, with content sequences varying between calm and dramatic encounters.
- General Requirements: Ensuring all materials are durable, safe, and appropriate for permanent museum use, and guaranteeing that all lighting, AV, interactives, and physical structures meet UK museum standards. The contractor must work in ongoing liaison with Rutland County Council. Designs must support a clear visitor narrative and balance scientific accuracy with visual impact, accessibility, durability, and operational practicality.
Sources
- 1Document 1 Instruction to Bidders.pdf — “OPEN TENDER PROCESS FOR Welland Procurement RCC-1701 PALAEONTOLOGY GALLERY JURASSIC SEAS IMMERSIVE BOX ON BEHALF OF RUTLAND COUNTY COUNCIL OPEN TENDER DOCUMENT 1 - DOCUMENT ONE INFORMATION AND INSTRUCTIONS All Questions…”
- 2Document 2 Specification.pdf — “needs. Particular consideration should be given to inclusive design for people with autism, other neurodiverse conditions, and visitors who are deaf, hard of hearing, blind, or partially sighted. Bidders should detail th…”
- 3Document 5 Pricing Schedule.xlsx — “Material specifications and samples ",,,,,,,, Fabrication and Fit Out,,,Fabrication and Fit Out,,,,, All digital installations ,,,,,,,, All graphics digital and non digital,,,,,,,, White box fabrication and installation,…”
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Unlock tender brief for freeTENDER DOCUMENTS
DIRECTORY • 12 FILES
- Document 2 Specification.pdf257 KBPDF
- Document 3a Contract for the Palaeontology Gallery – Jurassic Seas.pdf283 KBPDF
- Document 4 Tender Response Return.docx170 KBDOCX
and 5 other documents
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