Refonte d’architecture avec migration de données des outils de gestion et de suivi des aides de l’ONaCVG au profit de ses bénéficiaires, destiné à remplacer les applications existantes.

The contract timeline includes an initial duration of one year for the framework agreement, starting from its notification date. This agreement can be tacitly renewed three times for one year each, leading to a maximum total duration of 48 months. The provisional start date for execution is set for the last quarter of 2026, with an "M0" reference point in August 2026.

Regarding the application deployment, the development phase spans a period of six months, from January 1, 2027, to June 30, 2027. The application is expected to be fully deployed and functional by October 1, 2027.

Key project milestones and phases include:

• Step 1: This involves a project launch meeting, team introductions, discussion of project stages, and agreement on collaboration. The contractor will decide on technical requirement implementation, document these decisions, establish system architecture, project planning, and migration strategy, and list functionalities. Preparatory work includes ONaCVG data analysis, mapping proposals, and defining tools and procedures. Deliverables for this phase include a detailed project calendar, a document detailing functionalities and circuits, and implementation strategy documents, all subject to ONaCVG validation.
• Step 2: This phase focuses on the system's implementation, covering all activities related to the tool's functionalities and circuit implementation as defined in Step 1. The contractor will document system configurations. Following this, an initial version of the application will be made available for a two-month evaluation from July to August 2027, during which ONaCVG may request necessary adjustments.
• Step 3: The system implementation should be sufficiently advanced to allow for an initial presentation and training by the provider to primary trainers from ONaCVG's four involved business departments at the headquarters.

The core scope of work for this tender involves the architectural refactoring and data migration of ONaCVG's aid management and monitoring tools for its beneficiaries, aiming to replace existing applications.

Key activities and deliverables include:

• A project launch meeting to present teams, discuss project steps, and agree on collaboration methods.
• Documenting decisions for technical requirement implementation.
• Establishing the system architecture, project schedule, and migration strategy.
• Defining and documenting the list of functionalities to be configured.
• Preparing for data conversion and integration, including ONaCVG data analysis, mapping proposals, tools, procedures, and pre-conversion tasks for ONaCVG.
• Providing a detailed and definitive project calendar.
• Delivering a document outlining the functionalities and circuits to be implemented, along with their deployment schedule.
• The prestation encompasses the design, configuration, development, integration, and commissioning of the module.
• Managing user profiles, roles, and authorizations.
• Providing screens for consultation, control, and validation.
• Managing digitized documents related to requests.
• Implementing security measures and RGPD compliance.
• Supplying technical, functional, and operational deliverables.
• Conducting acceptance testing and supporting the production launch.
• Development is to be carried out on the contractor's infrastructure, while the application will be hosted and operated by ONaCVG on its own on-premise infrastructure.
• The project duration is from January 1, 2027, to June 30, 2027, with full deployment and functionality expected by October 1, 2027.