Saulgauer Wärme GmbH & Co. KG - Planung Gebäude und Tragwerk Heizwerk (Los 3)

The contract timeline includes the following:

• Contract Start Date: November 4, 2024 (for "Fördermittel Modul 2 BEW").
• Contract End Date: May 7, 2029 ("Projektende").
• Total Duration: Not explicitly stated as one total duration for the entire contract, but can be calculated from the start and end dates (approx. 4 years and 6 months). Various phases have their own durations, e.g., "Fördermittel Modul 2 BEW" is 1189 days and "LPH 8 - Ausführung" is 846 days.

Key Milestones and Phases:

• Establishment of operating company: November 7, 2024 – December 4, 2024.
• Tendering and awarding of planning services LPH 5-8 or 9: November 8, 2024 – May 8, 2025.
• Approval of early measures start: June 16, 2025.
• Execution planning, tendering, and awarding of construction services: May 16, 2025 – October 9, 2025.
• Kick-off heat center and construction section 1: October 21, 2025.
• Receipt of grant notification: December 17, 2025.
• First heat delivery: September 1, 2026.
• Contract signing with planner: October 9, 2026.
• Awarding of plant construction: December 17, 2026.
• Building Section 2 - Start of operational phase: August 6, 2027.
• Building Section 3 - Start of operational phase: April 27, 2028.
• Building Section 4 - Start of operational phase: December 1, 2028.
• End of grant period Module 2: June 15, 2029.

The core scope of work for this tender involves planning services for the "Wärmenetzinfrastruktur – Bad Saulgau," specifically focusing on the "Objektplanung Gebäude und Tragwerk Heizwerk (Los 3)" (building planning and structural engineering for the heating plant, Lot 3). This project is part of a larger initiative to expand the existing district heating network in Bad Saulgau.

The Statement of Work (SOW) includes "Grundleistungen" (basic services) and "Besondere Leistungen" (special services) according to HOAI Anlage 10 (for building planning) and Anlage 14 (for structural engineering).

The core deliverables and activities span several Leistungsphasen (service phases):

• Leistungsphase 5 (Ausführungsplanung - Detailed Design): This includes investigating the construction of the heating plant in two stages: "Grundausbau" (basic construction) and "Erweiterungspotential" (expansion potential). This also involves calculating additional costs for a two-stage expansion and requires close coordination with "Los 1".
• Leistungsphase 6 (Vorbereitung der Vergabe - Preparation of Procurement): This phase entails preparing tender documents, specifically "Leistungsbeschreibungen mit Leistungsverzeichnissen" (performance descriptions with bills of quantities), determining and compiling quantities, coordinating interfaces with other specialized planners, and estimating costs based on priced bills of quantities. Cost control and documentation using a client-provided instrument are also required.
• Leistungsphase 7 (Mitwirkung bei der Vergabe - Assistance in Procurement): This includes coordinating tenders from specialist planners, assisting in obtaining, reviewing, and evaluating offers (technical and economic aspects), participating in and evaluating clarification meetings with bidders, assisting in creating award proposals, and compiling contract documents. Documentation of the procurement process is also part of this phase.
• Leistungsphase 8 (Objektüberwachung - Bauüberwachung - Construction Supervision): This involves supervising the execution of the object to ensure compliance with approvals, contracts, plans, and regulations. It also includes coordinating involved parties, establishing and monitoring a schedule, documenting the construction process (e.g., through a construction diary), checking invoices and measurements from contractors, and continuous cost control from the first award.
• Leistungsphase 9 (Dokumentation): This is listed as a basic service for "Objektplanung Gebäude".

Throughout these phases, the contractor must participate in various meetings, including "Planungs-Jour-Fixe" (planning meetings) and consultation meetings with the client and relevant committees for decision-making.