Servicio integral de conceptualización, diseño, producción y gestión operativa del esapcio expositivo de Fundació Barcelona Mobile World Capital Foundation para MWC Barcelona 2027 (Exp. A/F202610/S)

The contract timeline is structured into three phases with specific invoicing schedules and an ultimate completion date for certain obligations.

• Phase 1: Conceptual Design (Diseño conceptual): The first invoice, representing 30% of the total contract amount, is scheduled for January 2027. This payment follows the validation by MWCapital of the documentation related to the conceptualization, design, development, and production of the exhibition project.
• Phase 2: Functional Pre-installation, Assembly, and Event Commissioning (Preinstalación funcional, montaje y puesta en marcha del evento): The second invoice, for 60% of the total contract amount, will be issued after verification of the transport, implementation, assembly, commissioning, operation, maintenance, and dismantling of the MWCapital exhibition space at MWC Barcelona 2027.
• Phase 3: End of Storage, Conservation, and Availability Period (Finalización del periodo de almacenamiento, conservación y puesta a disposición): The third and final invoice, covering the remaining 10% of the contract, will be issued upon validation of the proper conservation, custody, and condition of the exhibition elements during the mandatory storage period, which extends until March 1, 2028, inclusive.

Based on these details, the contract activities begin no later than January 2027 with the conceptual design phase, and the final obligations, specifically the storage and conservation of exhibition elements, conclude by March 1, 2028.

The core scope of work for this tender is the integral service of conceptualization, design, production, and operational management of the exhibition space for Fundació Barcelona Mobile World Capital Foundation for MWC Barcelona 2027. This includes the design, production, assembly, operation, and disassembly of the exhibition space, as well as the conceptualization, development, and implementation of associated experiential content and exhibition elements.

Key deliverables and responsibilities explicitly stated for the contractor include:

• Integral responsibility for the design, supply, production, installation, maintenance, and removal of the stand's design, production, materials, furniture, and equipment.
• Provision of audiovisual and technological equipment not supplied by Fira or MWCapital, encompassing cabling, control, licenses, supports, spare parts, consumables, and backup.
• Securing software licenses, content, and necessary tools, ensuring they cover the entire validity period and permit intended uses.
• Managing transport, loading, unloading, and Resa Expo Logistics services.
• Contracting, coordinating, and fully paying for space surveillance outside opening hours, and overseeing this during assembly, the event, and disassembly.
• Contracting catering and service personnel through Fira-approved suppliers and providing integral service management.
• Coordinating, supervising, and reporting incidents related to cleaning services provided by Fira's exclusive provider.
• Dimensioning Wi-Fi needs (exclusive to Fira) and technically coordinating the request.
• Delivering calculations, plans, loads, and needs for rigging points in a timely manner.
• Identifying and coordinating needs for extinguishers and exclusive fire protection services.
• Developing the electrical plan and dimensioning loads and power for the electricity supply, connection points, and contracted power with Fira.

The project is structured into phases:

• Phase 1: Conceptual Design - Involves the conceptualization, design, development, and production of the exhibition project documentation.
• Phase 2: Functional Pre-installation, Assembly, and Commissioning of the event - Includes verification of transport, implementation, assembly, commissioning, operation, maintenance, and disassembly of the MWCapital exhibition space.
• Phase 3: Completion.