SmartLogisticNetwork VE21 Vollautomatisches Fahrerloses Transportsystem

The contract timeline information explicitly stated in the documents is as follows:

Tender Process Dates:

• The deadline for participation applications and submissions is September 1, 2026, at 10:00 AM.
• Bidders invited to submit offers will likely receive the tender documents for the negotiation procedure on September 17, 2026.
• The offer deadline is to be found in the documents provided to the invited bidders.
• The award and binding period, as well as the execution deadlines, are subject to the dates published on the NRW / SIMAP procurement satellite.

Key Milestones/Phases:

• The overall project is divided into several sub-systems (TSS) that will be progressively commissioned.
• TSS 1: FTS core supply, covering buildings 50 (supply center), 53 (Apotel), and 25 (Heart Center).
• TSS 2: FTS supply North, covering buildings 24 (ward building), 23 (surgery), 22 (OP center), 20 (CIO), and 04 (HNO).
• TSS 3: Logistics and Waste Center, covering building 47.
• TSS 1-3 are part of this current tender.
• TSS 4: FTS supply South, is planned for a later date as a separate construction phase and is not part of this tender.
• The project involves phased implementation, described as "several phases" ("mehreren Phasen").
• Commissioning of the TSS will be staggered.
• VOB acceptance will be performed for each TSS before it is taken into use.
• After the completion of all components for Lot 1 through Lot 5, there will be an overall acceptance including performance and availability tests.
• This will be followed by the VOB final acceptance and project completion.
• The construction and commissioning must not restrict or hinder normal hospital operations.

Contract start date, end date, and total duration are not explicitly stated in the provided documents. They refer to external publications for the execution deadlines.

The core scope of work for this tender involves the realization of a highly available, secure, and scalable Automated Guided Vehicle System (FTS) aimed at sustainably automating clinical logistics processes with high transparency and efficiency. This project includes the implementation of three main sub-systems: FTS Core Supply (TSS 1), FTS Supply North (TSS 2), and the Logistics and Waste Center (TSS 3), all of which are part of this tender. A new underground supply tunnel will be constructed to connect the various buildings, and existing buildings will be adapted for FTS operation without disrupting ongoing hospital services. A crucial part of the project is the connection structure for the supply center and apotel, which involves both underground and above-ground construction, including links to the tunnel and existing buildings, along with necessary structural modifications for goods transfer.

The statement of work summary outlines the following core deliverables and responsibilities for the contractor:

• Planning: This includes detailed engineering and assembly planning, as well as preparing a requirements specification.
• System Design: The contractor is responsible for the overall system layout, including the dimensioning of vehicles.
• Simulation and Performance Verification: The performance of the system must be demonstrated through simulations and subsequent performance and availability tests.
• Delivery, Installation, and Integration: All system components must be delivered, installed, and integrated.
• Commissioning, Trial Operation, and Acceptance: This involves a phased commissioning of the sub-systems (TSS 1, TSS 2, TSS 3) with separate acceptances for each, including VOB (German Construction Contract Procedures) acceptance before operational use. A general acceptance, encompassing performance and availability tests, will take place after the completion of all components (Los 1 to Los 5), followed by the VOB final acceptance to mark the project's end.
• Training: Training for the operating personnel is a required deliverable.
• Documentation: Comprehensive documentation is required, with an optional maintenance concept.

Additionally, the tender requires the submission of several key concepts as part of the bid:

• System Concept: Describing the FTS's functional scope, interfaces, collision avoidance, navigation, obstacle detection, high availability (target ≥ 99%), redundancy of critical components, and emergency protocols.
• Operating Concept: Detailing the interaction between operators and service personnel with the FTS, focusing on usability, diagnostics, remote access, and performance optimization.
• IT Concept: Outlining the FTS's technical IT infrastructure and integration, covering performance, compatibility, fail-safety, IT infrastructure, redundancy, software updates, ongoing operations, and interfaces to other trades.
• Service Concept: Providing a comprehensive strategy for maintenance and upkeep, including workshop requirements, specialized tools, maintenance intervals, safety checks, documentation examples, service organization, troubleshooting, and handling of end-of-life hardware/software.
• Commissioning Concept including Training: Addressing how to minimize disruption to hospital operations, coordinate with project stakeholders, outline the construction and commissioning process, detail pre-delivery quality assurance, and specify technical/organizational requirements for installation and commissioning.