Softwareentwicklung VR und Kauf von VR Brillen

The contract timeline is as follows:

• Contract Start Date (Leistungsbeginn): 09.11.2026
• Contract End Date (Leistungsende spätestens / späteste Ende der Ausführung): 09.08.2027
• Total Duration: The project is expected to have a duration of nine months. The detailed timeline in the Leistungsbeschreibung spans 39 weeks.
• Key Milestones and Phases:
• Leistungsbeginn: 09.11.2026
• Projektstart/Kick-Off: Week 1 (1 week duration), resulting in Kick-off, Project organization, Communication plan, and Risk management.
• Fach- und Didaktikkonzeption: Weeks 2-5 (4 weeks duration), producing a technical architecture, specialized concept, pedagogical concept, resilience concept, and target group analysis.
• MS 1 (Milestone 1): End of Week 5, involving the release of the specialized concept.
• Storyboard: Weeks 6-9 (4 weeks duration), leading to storyboards for fire protection and blackout, learning objectives, interactions, gamification, and a UI/UX concept.
• MS 2 (Milestone 2): End of Week 9, involving the release of the storyboard.
• Grafikdesign und Designfreigabe: Weeks 10-12 (3 weeks duration), generating a style guide, characters, UI design, 3D asset selection, and a sound concept.
• MS 3 (Milestone 3): End of Week 12, for design approval.
• Entwicklung Prototyp (Development of Prototype): Weeks 13-16 (4 weeks duration), resulting in a technical VR prototype, basic functions, navigation, interactions, and offline operation. The deadline for "Vorlage Prototyp" is 28.02.2027.
• MS4 (Milestone 4): End of Week 16, signifying the prototype completion.
• Entwicklung Alpha-Version (Development of Alpha Version): Weeks 17-24 (8 weeks duration), including the implementation of both learning modules, programming, animations, audio, feedback system, and initial internal tests.
• MS 5 (Milestone 5): End of Week 24, for the Alpha-Version.
• Entwicklung Beta-Version (Development of Beta Version): Weeks 25-30 (6 weeks duration), for bug fixes, optimization, performance, usability, usability tests with the target group, and technical documentation.
• MS6 (Milestone 6): End of Week 30, for the Beta-Version.
• Abnahmetests (Acceptance Tests): Weeks 31-34 (4 weeks duration), including functional tests, offline tests, hardware tests, quality assurance, and bug fixing.
• MS 7 (Milestone 7): End of Week 34, indicating successful acceptance.
• Produktversion (Product Version): Weeks 35-37 (3 weeks duration), involving finalization, release candidate, documentation, and source code preparation. The deadline for "Bereitstellung Produktversion" is 25.07.2027.
• MS 8 (Milestone 8): End of Week 37, for the Product Version.
• Schulung und Projektabschluss (Training and Project Completion): Weeks 38-39 (2 weeks duration), including training, handover of source code, documentation, usage rights, and final report.
• MS 9 (Milestone 9): End of Week 39, signifying project completion/acceptance. The "Abnahme, Ausführungsende" is 09.08.2027.

It is important to note that the detailed timeline in Ziffer 20 of the Leistungsbeschreibung is a prospective timeline, and the binding timeline will be jointly determined after the contract award, based on the given structure/template. However, the specified fixed contract deadlines for the latest completion of execution (09.08.2027) and individual deadlines for the start of performance (09.11.2026), prototype submission (28.02.2027), and product version delivery (25.07.2027) are firm.

The core scope of work and statement of work summary for this tender include the following:

Software Development and Related Services:

• Project management, coordination, and communication with the client.
• Conceptualization, including didactic and technical concepts, storyboards, and learning concepts.
• UX/UI design for the VR application.
• Technical software design and architecture.
• Programming of software functions.
• Development of interaction logic and user guidance.
• Development of learning and training modules.
• Creation and integration of 3D models, animations, and virtual environments.
• Creation and integration of audio elements (speech, music, sound effects).
• Implementation of menus, settings, and user management.
• Optimization of the application for the specified VR hardware.
• Quality assurance, including functional, compatibility, and performance tests.
• Bug fixing and optimization until the final acceptance.
• Installation and commissioning of the system at the client's site.
• Creation of technical documentation, as well as user and administrator documentation.
• Training/instruction for employees (up to one working day).
• Support during the acceptance process.
• Granting of usage rights and handover of the source code, including build and development documentation.
• Creation and permanent transfer of individual software.

Hardware Provision:

• Sale of specified hardware, including standalone Virtual Reality headsets with controllers and necessary accessories.
• Provision of VR-Headsets, VR-Controllers, transport/storage solutions, charging accessories, and hygiene/care accessories.

The contractor will act as the responsible general contractor for the creation of the overall system and is liable for the services of its subcontractors.