Summa-järjestelmän hankinta

The contract timeline is as follows:

• Contract Start Date: The Main Agreement, Project Agreement, and Maintenance Agreement become effective upon the signing of the Main Agreement by both parties. The Security Agreement must be signed concurrently with the Main Agreement.
• Project Start: The delivery project officially begins with a decision from the project steering group after the agreement takes effect, provided that the project manager and at least two other key personnel have obtained security clearance or an exemption has been granted. An initial timeline indicates a procurement decision and project start in October 2026.
• Key Milestones/Phases:
• October 2026: Procurement decision and project initiation.
• November (2026): Proof of Concept (PoC) phase, running in parallel with the start of the implementation.
• November 2026 – December 2027: Implementation, supplier testing, and production deployment. This phase includes customer-responsible data protection impact assessments, security audits, accessibility and usability testing, performance and load testing, and other mandatory quality assurance measures.
• Delivery Project Duration/End Date: The Summa solution must be delivered within twelve (12) months from the project's start (as defined in section 7.1).
• Warranty Period: A warranty period of six (6) months is specified.
• Main and Maintenance Agreement Duration: These agreements are fixed-term for two (2) years from the date the system is transferred to the support and maintenance service under the Maintenance Agreement. After this fixed term, they become valid indefinitely.
• Project Agreement End: The Project Agreement concludes automatically once all project work and deliverables are successfully completed and other contractual obligations are fulfilled.
• Support and Maintenance Services: These services commence following a separate decision upon the completion of the Summa solution delivery project.

The core scope of work and statement of work for this tender involves the implementation and commissioning of a system for handling summary payment order cases, referred to as "Summa-ratkaisu".

The core deliverables and responsibilities explicitly stated in the documents include:

• System Implementation: Realization of the System according to the Main Agreement and its appendices, including the implementation of mandatory requirements, refinement of requirements, and creation of technical specifications. This also entails the functional definition and integration of the Client's processes into the System, as well as the planning and execution of the System for the Client's specified use.
• Log Data Management: Handling of log data in line with the Log Management interface instructions (Appendix 1.7 of the Main Agreement).
• Documentation: Provision of up-to-date documentation concerning the System, its usage, and the delivery project, matching the delivered System and detailing its implementation, components used, and necessary instructions for operation.
• Environment Setup and Installation: Establishment of cloud environments in collaboration with the Client, and the installation of the System in test, development, and training environments. This also includes delivering installation instructions for the production environment to the service provider.
• Commissioning: The delivery project includes the commissioning of the System, encompassing project management, planning, configuration, cloud environment setup, installations, data center installation instructions, testing, launching of support and maintenance services, and an enhanced support period.
• Integrations: Implementation of target-priced integrations as detailed in appendices 3.3, 3.5, 3.6, 3.7, 3.8, 3.9, 3.10, 3.11, 3.12, 3.13, and 3.14.
• Warranty and Support: The project covers warranty period repairs and an enhanced support period following commissioning. Ongoing service management, service level management, production management, resource coordination, financial management, risk management, communication, and continuous improvement are also part of the service content, with defined responsibilities.
• Compliance: The final project outcome must meet all requirements outlined in the Main Agreement and its appendices, including any Client-approved clarifications, technical specifications, and agreed-upon changes during the project.
• Project Plan: The tenderer is required to submit a project plan that outlines the implementation of the "Summa-ratkaisu" commissioning project, detailing technical requirements implementation, development models, operating models, documentation, quality assurance, solution implementation, resourcing, and schedule.
• Requirements Fulfillment: The project must address both functional and non-functional requirements for the "Summa-ratkaisu" system.