Published
Supply of One New Medium Sized Low Emission Panel Van
Notice number: ocds-h6vhtk-077e6e
KEY INFORMATION
- Submission deadline
- • Oct 23, 2026
- Location
- 🇬🇧 United Kingdom
- Contracting authority
- Hythe and Dibden Parish Council
- Accepted Languages
- English
- Tender type
- Goods
- Contract Value
- Published date
- Oct 1, 2026
TENDER DESCRIPTION
Hythe and Dibden Parish Council invites tenders for the supply, first registration, and delivery of one new medium-sized low emission panel van, which can be either a Plug-in Hybrid Electric Vehicle (PHEV) with at least a 30-mile electric range or a Battery Electric Vehicle (BEV) capable of AC and DC rapid charging. The desired vehicle should be broadly equivalent in size and operational capability to a Ford Transit Custom L1 H1, featuring a minimum 900 kg payload, durable load compartment protection, and requiring tenderers to propose appropriate charging infrastructure given limited overnight charging availability. The estimated contract value is approximately £45,000 excluding VAT, with tenders due by 12 noon on Friday 23rd October 2026, and the vehicle required for possession no later than 31st January 2027. Evaluation will primarily focus on a Five Year Whole Life Cost, operational suitability, delivery commitment, and aftersales support, with part exchange considered for an existing Nissan NV300 (registration HG21 LBU).
TENDER BRIEF
The contract timeline includes the following key phases and dates:
- Publication of procurement: October 2026
- Deadline for receipt of tenders: 12 noon, Friday 23rd October 2026
- Council consideration of tenders: Thursday 5th November 2026
- Intended notification and contract award: Week commencing Monday 9th November 2026
- Latest date for possession of vehicle: 31st January 2027
The total duration of the contract, as indicated for whole life cost and mileage evaluation, is five years.
Sources
- 1Tender-Notice-New-Van-Pack-Information.pdf — “will use a common mileage assumption of: 9,000 miles per year Page | 1 Hythe & Dibden PARISH COUNCIL and: 45,000 miles over five years. The Council wishes to consider both PHEV and BEV solutions in order to determine whi…”
- 2Tender Pack Van.pdf — “will use a common mileage assumption of: 9,000 miles per year Page | 1 Hythe & Dibden PARISH COUNCIL and: 45,000 miles over five years. The Council wishes to consider both PHEV and BEV solutions in order to determine whi…”
- 3Tender-Notice-New-Van.pdf — “than: 12 noon on Friday $23^{rd}$ October 2026 and must be submitted in accordance with the submission instructions contained in the tender pack. Hythe and Dibden Parish Council does not bind itself to accept the lowest…”
- 4TENDER-CLARIFICATION-NOTICE-NO.-1-HDPC100126.pdf — “provided by applicable law. Nothing in the procurement documents or resulting contract will exclude or restrict liability where such liability cannot lawfully be excluded or restricted. 2.6 Insurance The successful suppl…”
The core scope of work for this tender involves the supply of a new compliant vehicle, which can be either a Plug-in Hybrid Electric Vehicle (PHEV) or a Battery Electric Vehicle (BEV). The objective is to determine the most advantageous overall solution, considering whole life cost, operational suitability, delivery, warranty, servicing, and aftersales support. The Council intends to purchase one vehicle only.
The statement of work summary and core deliverables include:
- Vehicle Supply: Provision of a PHEV or BEV van that meets the Council's functional and performance requirements, using a Ford Transit Custom PHEV L1 H1 as a reference for approximate size, capacity, and operational characteristics, though equivalent vehicles are invited.
- Associated Equipment and Services: This encompasses the vehicle and required equipment, registration, delivery, and compulsory charges.
- Charging Infrastructure: Tenderers must propose appropriate charging arrangements for the offered vehicle, taking into account the Council's operational assumptions (no home charging, approximately two hours of workshop charging per working day). Necessary charging equipment and its installation or upgrade are part of the scope.
- Servicing and Maintenance: Scheduled servicing and maintenance are included in the whole life cost evaluation.
- Financial Considerations: The evaluation will be based on a Five Year Evaluated Whole Life Cost, incorporating vehicle costs, evaluated electricity/petrol consumption, scheduled servicing, charging equipment, public charging costs, and deducting any accepted part exchange allowance for a Nissan NV300 (registration HG21 LBU).
- Warranty and Aftersales Support: Warranty and aftersales support are key factors in determining the most advantageous solution.
- Documentation: The resulting contract will be comprised of the Council's Invitation to Tender, formal written clarifications, the successful tenderer's accepted tender, and the Council's written notification of acceptance and any resulting purchase order.
- Delivery and Acceptance: Invoicing and payment will occur following delivery, first registration, and acceptance of the vehicle by the Council.
Sources
- 1Tender Pack Van.pdf — “will use a common mileage assumption of: 9,000 miles per year Page | 1 Hythe & Dibden PARISH COUNCIL and: 45,000 miles over five years. The Council wishes to consider both PHEV and BEV solutions in order to determine whi…”
- 2Tender-Notice-New-Van-Pack-Information.pdf — “will use a common mileage assumption of: 9,000 miles per year Page | 1 Hythe & Dibden PARISH COUNCIL and: 45,000 miles over five years. The Council wishes to consider both PHEV and BEV solutions in order to determine whi…”
- 3TENDER-CLARIFICATION-NOTICE-NO.-1-HDPC100126.pdf — “to Tender sets out the specification, pricing requirements, delivery requirements, evaluation methodology and other requirements of the procurement. It does not contain a separate comprehensive set of standard purchase c…”
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DIRECTORY • 4 FILES
- TENDER-CLARIFICATION-NOTICE-NO.-1-HDPC100126.pdf52 KBPDF
- Tender-Notice-New-Van.pdf54 KBPDF
- Tender-Notice-New-Van-Pack-Information.pdf140 KBPDF
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