‘Systeemaanpak voor samenwerking en samenhang van integrale decentrale energiesystemen in de ruimte’

The contract timeline is as follows:

• Contract Start Date: December 3, 2026.
• Contract End Date: December 2, 2028.
• Total Duration: The initial contract duration is one (1) year, with an option for a single extension of up to twelve (12) months, making the total maximum duration two (2) years including the extension options.

Key Milestones and Phases:

• Publication and start of the registration period: Monday, August 3, 2026, at 12:00 PM.
• Closing of the first Q&A round: Wednesday, August 12, 2026.
• Dispatch of Memorandum of Information I: Monday, September 14, 2026, at 12:00 PM.
• Closing of the second Q&A round: Wednesday, September 23, 2026.
• Dispatch of Memorandum of Information II: Monday, October 12, 2026, at 12:00 PM.
• Deadline for receipt of tenders and subsequent opening of tenders: Monday, October 12, 2026, through Friday, November 6, 2026.
• Assessment of received tenders: Monday, November 9, 2026.
• Dispatch of the award decision notification: Tuesday, November 24, 2026.
• Latest date for the winning tenderer to submit required evidence: Monday, November 30, 2026.
• Latest date for questions or provisional measures regarding the award decision: Thursday, December 3, 2026.
• Invoicing is based on milestones: Deliverable 1 (after products/services of Phase 1), Deliverable 2 (after products/services of Phase 2), Deliverable 3 (after products/services of Phase 3), and a final remaining amount after total project acceptance.

The core scope of work for this tender, titled "System approach for collaboration and coherence of integrated decentralized energy systems in space," involves contracting a Service Provider to develop a scalable approach. This approach aims to accelerate, facilitate, and scale up area-oriented integrated energy plans within the built environment. The assignment specifically targets the "tactical space," which represents the gap between current situations, challenges, and future plans for the built environment where comprehensive solutions are still lacking. The objective is to strengthen collaboration and coordination among various stakeholders involved in decentralized energy systems at the area level, including consumers, municipalities, grid operators, energy companies, and other relevant organizations. The work also entails clarifying roles, responsibilities, and actionable perspectives for these parties. Key activities include collecting and analyzing existing insights, working methods, and collaboration forms based on practical examples from municipalities and local energy plans.

The core deliverables and requirements include:

• Developing a scalable approach for integrated decentralized energy systems.
• Strengthening collaboration and coordination among diverse stakeholders in the decentralized energy system at the area level.
• Clarifying roles, responsibilities, direction, and actionable perspectives for involved parties.
• Gathering and analyzing existing insights, working methods, and collaboration forms based on practical examples.
• Requirements related to the execution and organization of the assignment.
• Requirements regarding the results, including the form of the final output, and its usability, cooperation aspects, and impact.
• Requirements concerning the team composition and expertise.
• Engagement with a sounding board group, stakeholder involvement, and communication strategies.
• Reporting and communication protocols with the client.
• Application of design research, analysis, and iterative development methodologies.
• Ensuring the developed approach is applicable, transferable, and scalable for various geographical contexts and stakeholder types.
• A realistic planning and phasing for the project.

The nature of the contract is for services, specifically classified under environmental engineering consultancy services (CPV 71313000) and energy and related services (CPV 71314000). The estimated duration of the contract is from December 3, 2026, to December 2, 2028, with an option for one extension of up to twelve months.