Systementwurf und Softwareerstellung zum IT-Projekt KARLAS

The contract timeline includes the following:

Contract Start Date:

• Project start with Kick-off Meeting, or project start itself, is scheduled for "Nach Zuschlag" (after contract award) or "mit Zuschlagserteilung" (with contract award).

Contract End Date:

• The overall service provision for acceptance (Bereitstellung Gesamtleistung zur Abnahme) is slated for "Spätestens 31. März 2028" (latest by March 31, 2028).
• The final invoice after acceptance (Schlussrechnung nach Abnahme) is due "Spätestens zum 3. Quartal 2028" (latest by Q3 2028).

Total Duration:

• The total duration is not explicitly stated as a numerical value but can be inferred from the start date (after contract award) until Q3 2028.

Key Milestones or Phases:

• Project start with Kick-off Meeting (after contract award).
• Revision and handover of software specification (MS 1).
• Handover of system design (MS 2).
• Software development including prototypes (MS 3).
• Data migration (legacy data) (MS 4).
• Further milestones may be agreed upon according to the offer, including the handover of useful intermediate software development stages for testing, especially after the completion of a thematic register of object administration, followed by a discussion.
• Provision of overall service for acceptance (BzA), including the handover of a test version of the complete software for testing by the client, latest by March 31, 2028.
• Final invoice after acceptance (VE), including the handover of the final version of the software after successful testing by the client, latest by Q3 2028.

Additional milestones specifically for the software specification phase are:

• Project start (with contract award).
• Kick-off meeting (one week after project start).
• Submission of draft software specification to the client (approx. 3 months after project start).
• Project end for this phase, submission of final software specification and final functional concept to the client (approx. 4 months after project start).

The core scope of work and Statement of Work (SOW) for this tender primarily involve the creation and implementation of an IT procedure. The core deliverables and activities include:

• Revision and Finalization of Software Specification (SWS) and IT Functional Concept: This involves reviewing, updating, and completing the existing software specification, including a detailed examination of current business processes and use cases, and potentially adding new ones. The IT functional concept will also be finalized.
• System Design (Systementwurf) Creation: Developing a system design that serves as the technical foundation for the software development, which will be iteratively updated throughout the development process. This includes documenting interfaces, creating logical and physical data models, and defining a migration concept for legacy data from an Access application.
• Software Development (SWE): Implementing the functional and technical requirements derived from the functional concept and SWS. This includes developing prototypes for key use cases, conducting developer tests, and providing proof of software quality.
• Data Migration: Migrating existing legacy data and performing initial data capture.
• Functional Testing and Acceptance: Conducting functional tests and overseeing the acceptance of the software.
• Documentation and Concepts: Developing an IT security concept (including roles, rights, and logging), creating test scenarios, updating the data protection concept, defining technical infrastructure, and establishing a maintenance concept for operational use.
• User Interface Optimization: Enhancing the user interface and user guidance for efficient workflows.
• Test Concept Creation: Developing a comprehensive test concept.

Optional services include training, fixed maintenance for 24 months, further development and adaptation, and support for the first recording cycle.