The Walking and Cycling Index Residents' Survey 2027

The contract start date is 27th November 2026, which is when the parties are to enter into contract.

Key milestones and phases include:

• 27th November 2026: Enter into contract.
• Week commencing 7th December 2026: Inception meeting.
• February - early March 2027: Confirmation of all methodological and sampling approaches.
• March 2027: Survey fieldwork commences. Fieldwork should begin no earlier than March and conclude by the end of June.
• April 2027: Interim data outputs, including unclean and unweighted raw data, and data summary tables, are provided to Walk Wheel Cycle Trust.
• May 2027: All weighting approaches are confirmed.
• Late June 2027: Survey fieldwork is completed by the supplier.
• Early August 2027 (latest, to be confirmed with supplier): Preliminary delivery of clean but unweighted raw data, finalised according to the data map.
• 17th August 2027 (+/- three days tolerance): Main data outputs, comprising final raw data (clean and weighted) and data summary tables, are provided to Walk Wheel Cycle Trust.
• October 2027 (to be confirmed with supplier): Provisional cross-tabulations on selected survey questions are provided for approval, and a draft technical report is submitted.

The contract end date and total duration are not explicitly stated as a fixed duration but are implied by the project milestones, with the latest listed activity being in October 2027.

The core scope of work for this tender involves the comprehensive management and execution of the Walking and Cycling Index 2027 Residents' Survey. Key activities include project setup, encompassing inception meetings and agreement on methodology development and sampling. Project management and quality assurance are central to the work. The scope also covers survey development, scripting, and the creation of paper surveys in English, along with their translation, scripting, and development in Welsh. Data handling is a significant component, including weighting, data cleaning, manipulation, and analysis.

Data collection for all designated areas is required, which includes the printing and distribution of invitation letters, reminders, and paper surveys. The project requires the development and updating of all fieldwork materials, such as invitation letters and reminders, including translated versions. A high-quality "push to online" fieldwork program is to be delivered, running from March to the end of June, adhering to specific survey eligibility criteria for residents aged 16 and over in participating areas. Data cleaning and manipulation are crucial, involving the removal of suspicious and incomplete responses, general data cleaning for fitness of purpose, and specific cleaning and editing of paper returns based on provided guidance. The successful bidder must confirm delivery dates within two weeks of contract award, provide a risk register detailing risk awareness and mitigation measures, and ensure full compliance with UK data protection regulations for survey delivery, data processing, storage, and transfer.

The core deliverables include interim, preliminary, and final data outputs. This encompasses raw data, summary tables, cross-tabulations for each area, requested aggregations, and a technical report. Specific deliverables mentioned are provisional cross-tabulations on selected survey questions for review and approval, a draft technical report, and the final cross-tabulations and technical report. The timely delivery of final data summary tables is mandatory.