Trägerschaft und Betrieb einer zentralen Freiwilligenagentur in Delmenhorst

The contract for the operation of a volunteer agency in Delmenhorst is scheduled to run from January 1, 2027, to December 31, 2032. This contract automatically extends by one year unless either party terminates it with a six-month notice period by the end of a calendar year.

Key Milestones:

• Submission of Economic and Staffing Plan: The service provider must submit an economic and staffing plan for the following calendar year to the city by June 30th of each year.
• Submission of Proof of Use and Factual Report: The service provider must submit a factual report and a quantifiable proof of use (simple proof of use) to the city by April 30th of the following year, demonstrating the proper use of the allocated funds.The contract will commence on January 1, 2027, and is set to conclude on December 31, 2032. The total duration of this initial period is six years. The contract includes an automatic annual extension unless either party provides a six-month notice of termination by the end of a calendar year.

Key milestones and phases include:

• The service provider is required to submit an economic and staffing plan for the subsequent calendar year to the city by June 30th of each year.
• A factual report and a quantifiable proof of the use of funds must be submitted to the city by April 30th of the following year.

The core scope of work for this tender involves the sponsorship and operation of a central volunteer agency in Delmenhorst.

The Statement of Work (SOW) summarizes the following key tasks and deliverables:

• Consultation, Placement, and Qualification: This includes providing information on engagement opportunities, individual consultation and placement of volunteers, advising public-benefit organizations on volunteer collaboration, matching volunteers with suitable roles, fostering exchange among volunteers, and developing and implementing training programs for volunteers and coordinators (e.g., in self-reflection, legal topics, or project management). Active membership and participation in the State Working Group (LAG) of volunteer agencies are also required.
• Project Development and Cooperation: The contractor is expected to develop projects and strategies to leverage civic engagement for addressing societal challenges, implement their own projects or collaborate with other entities, and network with non-profit organizations, civil society initiatives, and state institutions to expand civic engagement and cultivate new volunteer opportunities.
• Advocacy for Civic Engagement: This involves enhancing the recognition and appreciation of volunteer work, and actively participating in political and professional discussions aimed at promoting civic engagement.

The service concept also outlines specific requirements such as a methodology for volunteer consulting, an acquisition plan for new deployment sites, a network plan for local actors, details on the volunteer agency's location, an evaluation and quality assurance strategy (aiming for the basic quality seal of the National Association of Volunteer Agencies), specific concepts for engaging hard-to-reach groups (e.g., individuals with migration backgrounds, youth), and a personnel concept including plans for continuity and training.