What is the contract timeline?

The contract duration is 12 months. The service provision is to begin no earlier than October 8, 2026. Key milestones include: * Offers must be submitted by September 11, 2026, at 12:00 PM. * Offers will be opened on September 11, 2026, at 12:30 PM. * The offer binding period is 30 days from the offer submission deadline, meaning until October 10, 2026. * The contract will be concluded no less than 5 days after the notification of the selection of the most advantageous offer is sent.

What technical constraints, required technologies, or methodologies are specified in this tender?

PADES format for signing PDF documents. XadES format (internal or enveloping) for signing documents other than PDF (e.g., .doc, .docx, .xls, .xlsx, .rtf). SHA-2 (or higher) algorithm is recommended for qualified electronic signatures. Use of electronic qualified signature, trusted signature, or personal signature for signing documents. Documents must be prepared in Polish. Communication and submission of offers must be conducted using the System available at https://platformazakupowa.pl/pn/imol. Documents in .rar, .gif, .bmp, .numbers, or .pages formats will be considered ineffective.

Published September 3, 2026

Usługa sukcesywnej rezerwacji i sprzedaży biletów lotniczych

Notice number: 08df09bf-953a-9273-ab56-9400018ac781

🇵🇱 PolandMiędzynarodowy Instytut Mechanizmów i Maszyn Molekularnych Polskiej Akademii NaukServices

KEY INFORMATION

Submission deadline: • Sep 11, 2026
Location: 🇵🇱 Poland
Contracting authority: Międzynarodowy Instytut Mechanizmów i Maszyn Molekularnych Polskiej Akademii Nauk
Accepted Languages: Polish
Tender type: Services
Contract Value
Published date: Sep 3, 2026

TENDER DESCRIPTION

This tender is for the provision of successive reservation and sale of international airline tickets, encompassing a comprehensive scope of work that includes flight search, ticket delivery, complaint handling, loyalty program administration, and 24/7 telephone support for travellers. The successful contractor will also be responsible for advising on and assisting with travel changes, negotiating favorable terms, and issuing detailed electronic invoices (KSeF). All tender documentation must be prepared in Polish and submitted electronically via the designated platform (https://platformazakupowa.pl/pn/imol), requiring qualified electronic, trusted, or personal signatures in PADES format for PDF documents and XadES for other file types. The contract duration is 12 months, with services commencing no earlier than October 8, 2026, and offers due by September 11, 2026, at 12:00 PM.

TENDER BRIEF

The contract duration is 12 months. The service provision is to begin no earlier than October 8, 2026.

Key milestones include:

Offers must be submitted by September 11, 2026, at 12:00 PM.
Offers will be opened on September 11, 2026, at 12:30 PM.
The offer binding period is 30 days from the offer submission deadline, meaning until October 10, 2026.
The contract will be concluded no less than 5 days after the notification of the selection of the most advantageous offer is sent.

Sources

¹Załącznik nr 7 do SWZ.pdf — “Zamawiającego o działaniach podejmowanych w związku z realizacją Umowy. 4. Wykonawca oświadcza także, że realizacja Umowy nie będzie naruszać praw osób trzecich. 5. Wykonawca zobowiązany jest do informowania Zamawiająceg…”
²Specyfikacja Warunków Zamówienia_IMOL_ZP_7_2026.pdf — “zamówienia osób niepełnosprawnych" 4. Zamawiający udzieli zamówienia Wykonawcy, którego oferta: 1) odpowiada wszystkim wymaganiom określonym w PZP; 2) odpowiada wszystkim wymaganiom przedstawionym w SWZ; 3) została uznan…”

PADES format for signing PDF documents.
XadES format (internal or enveloping) for signing documents other than PDF (e.g., .doc, .docx, .xls, .xlsx, .rtf).
SHA-2 (or higher) algorithm is recommended for qualified electronic signatures.
Use of electronic qualified signature, trusted signature, or personal signature for signing documents.
Documents must be prepared in Polish.
Communication and submission of offers must be conducted using the System available at https://platformazakupowa.pl/pn/imol.
Documents in .rar, .gif, .bmp, .numbers, or .pages formats will be considered ineffective.

Sources

¹Ogłoszenie o zamówieniu.pdf — “dokumentów w formacie innym niż pdf" (np.: .doc, .docx, .xls, .xlsx, .rtf) wtedy należy użyć formatu XadES (wewnętrzny lub otaczający). Wykonawca musi pamiętać, aby plik z podpisem przekazywać łącznie z dokumentem podpis…”
²2026_BZP 00421689_01.pdf — “dokumentów w formacie innym niż pdf" (np.: .doc, .docx, .xls, .xlsx, .rtf) wtedy należy użyć formatu XadES (wewnętrzny lub otaczający). Wykonawca musi pamiętać, aby plik z podpisem przekazywać łącznie z dokumentem podpis…”
³Specyfikacja Warunków Zamówienia_IMOL_ZP_7_2026.pdf — “reprezentowania Wykonawcy chyba, że umocowanie to zostało wykazane już wcześniej. 12) Wykonawca do oferty powinien załączyć pełnomocnictwo sporządzone i przekazane Zamawiającemu w formie lub postaci elektronicznej. Pełno…”

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TENDER DOCUMENTS

DIRECTORY • 11 FILES

Załącznik nr 7 do SWZ.pdf
490 KBPDF
Ogłoszenie o zamówieniu.pdf
110 KBPDF
2026_BZP 00421689_01.pdf
110 KBPDF

and 4 other documents

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Can a foreign company apply?

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Yes, foreign companies can apply as long as they meet all the requirements set out in the procurement documents.

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