UzK, Geb.304, Biozentrum, Fachplanung, TGA, KG 410-450, 470+480

The contract timeline is structured into several phases with specific durations, but a general contract start date, end date, or total duration is not explicitly stated.

The key milestones and phases are as follows:

• Stufe 1: Begins on February 1, 2027, with a maximum realization period of four weeks. This stage involves "Grundlagenermittlung und Vorplanung" (basic evaluation and preliminary planning), corresponding to Leistungsphasen 1 and 2 according to § 55 HOAI.
• Stufe 2: To be completed within four weeks after its commencement. This stage covers "Entwurfsplanung" (design planning), which is Leistungsphase 3 according to § 55 HOAI.
• Stufe 4: To be completed within four weeks after its commencement. This stage corresponds to "Ausführungsplanung" (execution planning), Leistungsphase 5 according to § 55 HOAI.
• Stufe 5: To be completed within eight weeks. This stage includes "Vorbereiten der Vergabe und Mitwirken bei der Vergabe" (preparation and assistance in awarding contracts), corresponding to Leistungsphasen 6 and 7 according to § 55 HOAI.
• Stufe 6: To be completed within four weeks. This stage covers "Objektüberwachung und Objektbetreuung" (object supervision and support), corresponding to Leistungsphasen 8 and 9 according to § 55 HOAI.

The start dates for Stufen 2 to 6 will be mutually agreed upon by the parties based on the updated construction schedule. If no agreement is reached, the client is entitled to determine the start date at its reasonable discretion. The client also has the right to order an extension of the execution times or to agree on different contract dates when a subsequent stage is called off. An extension of the project duration by 6 months, related to the processing periods mentioned in § 10 Abs. 4, is already covered by the agreed remuneration.

The core scope of work for this tender primarily involves comprehensive services for technical equipment ("Technische Ausrüstung") across multiple project phases, from initial conceptualization to execution monitoring and documentation.

The key deliverables and activities for each phase are:

Leistungsphase 1 (Basic Evaluation):

• Clarifying the task based on the client's specifications or demand planning, in consultation with the object planner.
• Determining planning parameters and advising on service requirements, including technical infrastructure if necessary.
• Summarizing, explaining, and documenting the results.

Leistungsphase 2 (Preliminary Planning):

• Analyzing fundamentals and coordinating services with other planning participants.
• Developing a planning concept, which includes preliminary dimensioning of systems and key plant components, investigating alternative solutions with economic considerations, graphical representation for integration into object planning, and specifying space requirements.
• Creating a functional diagram or principle circuit diagram for each system.
• Clarifying and explaining essential interdisciplinary processes, parameters, and interfaces, and assisting with the integration of technical systems.
• Conducting preliminary negotiations with authorities regarding approval feasibility and with relevant infrastructure stakeholders.
• Estimating costs according to DIN 276 (level 2) and assisting with scheduling.
• Summarizing, explaining, and documenting the results.

Leistungsphase 3 (Draft Planning):

• Developing the planning concept (step-by-step solution) considering all specialist requirements and integrated specialist planning by the object planner, leading to a complete draft.
• Defining all systems and plant components.
• Calculating and dimensioning technical systems and components, and estimating annual costs.

Leistungsphase 5 (Execution Planning):

• Developing the execution planning based on the results of phases 3 and 4 (step-by-step solution development) considering specialist planning integrated by the object planner, leading to an execution-ready solution.
• Updating calculations and dimensioning for the design of technical systems and components, including graphical representation of systems in a coordinated scale and detail level (excluding assembly or workshop plans), adjusting and detailing functional and schematic diagrams, and coordinating execution drawings with the object planner and other specialist planners.
• Creating penetration and opening plans.
• Updating the schedule.
• Updating the execution planning to reflect tender results and the object planner's execution planning, and handing over the updated planning to the executing companies.
• Reviewing and approving assembly and workshop plans from executing companies for compliance with execution planning.

Leistungsphase 6 (Preparation for Awarding Contracts):

• Determining quantities as a basis for creating bills of quantities, in coordination with contributions from other specialist planners.
• Preparing tender documents, particularly bills of quantities by service area, including maintenance services based on existing regulations.
• Assisting in coordinating interfaces with service descriptions of other specialist planners involved in the planning.
• Determining costs based on bills of quantities priced by the planner.
• Controlling costs by comparing priced bills of quantities with cost calculations.
• Compiling tender documents.

Leistungsphase 7 (Participation in Awarding Contracts):

• Obtaining offers.
• Reviewing and evaluating offers, preparing price comparisons by individual positions, and reviewing and evaluating offers for additional or changed services from executing companies and the appropriateness of prices.
• Conducting bidder discussions.
• Comparing tender results with bills of quantities priced by the planner and cost calculations.
• Preparing award recommendations and assisting with the documentation of award procedures.
• Compiling contract documents and assisting with contract award.
• Special services include reviewing and evaluating alternative offers with impacts on the coordinated planning, and participating in review procedures.

Leistungsphase 8 (Object Supervision):

• Monitoring the execution of the project for conformity with public permits or approvals, contracts with executing companies, execution documents, assembly and workshop plans, relevant regulations, and generally accepted technical standards.
• Assisting in coordinating project participants.
• Establishing, updating, and monitoring the schedule (bar chart).
• Documenting the construction progress (construction diary).
• Reviewing and evaluating the necessity of changed or additional services from contractors and the appropriateness of prices.
• Joint measurement.
• Special services include performing performance measurements, functional tests, and energy monitoring, with documentation of results and deviations during commissioning, as well as responsible execution of functional and load integration tests for climate chambers.

The project is structured into stages with defined completion times: Stage 1 (4 weeks), Stage 2 (4 weeks after start), Stage 4 (4 weeks after start), Stage 5 (8 weeks), and Stage 6 (4 weeks). The start times for stages 2 to 6 are to be mutually agreed upon based on the updated construction schedule. The results of each service phase must be presented to the client and object planner for approval before proceeding to the next phase.