Vergabe zur Ablösung der bestehenden SAP-Lösung im Bereich Personal

The contract timeline is as follows:

Contract Start Dates:

• For the "Herstellung der Betriebsbereitschaft einer Cloud-Lösung" (establishment of operational readiness for a cloud solution), the start date is "Mit Vertragsunterzeichnung" (with contract signing), which is linked to the contract award date of March 15, 2027.
• For "Betrieb der Lösung für die Personal inkl. Pflege und Wartung" (operation of the solution for HR including care and maintenance), "Schulungen als Abrufleistungen im Rahmen der Regelbetriebsphase" (training as on-demand services within the regular operation phase), and "Managed Cloud Services" (excluding consulting services), the start date is January 1, 2028.

Contract End Dates:

• The phase for "Herstellung der Betriebsbereitschaft" ends on December 31, 2027, with user support services related to accounting and procurement continuing until March 31, 2028.
• For "Betrieb der Lösung für die Personal inkl. Pflege und Wartung", "Schulungen als Abrufleistungen im Rahmen der Regelbetriebsphase", "Managed Cloud Services" (excluding consulting services), and "Managed Cloud Services" (consulting services), the end date is December 31, 2031.

Total Duration:

• The "Herstellung der Betriebsbereitschaft" phase runs for approximately 9.5 months from contract signing (around March 15, 2027) until December 31, 2027, with some services extending until March 31, 2028.
• For "Betrieb der Lösung für die Personal inkl. Pflege und Wartung" and "Managed Cloud Services" (excluding consulting services), the minimum contract duration (MVD) is 48 months (four years) from January 1, 2028, to December 31, 2031. These services automatically extend by 24 months if not terminated.

Key Milestones or Phases:

• Herstellung der Betriebsbereitschaft (Establishment of Operational Readiness): This phase includes initial services and begins with contract signing (around March 15, 2027), concluding on December 31, 2027, with specific user support services extending to March 31, 2028.
• Regelbetriebsphase (Regular Operation Phase): This phase commences on January 1, 2028, and is scheduled to end on December 31, 2031. It includes services like the operation of the HR solution, maintenance, and on-demand training.

The core scope of work for this tender involves the implementation and operation of a cloud solution. Key services include Managed Cloud Services, which encompass both general services (excluding consulting) and specific consulting services. Training is provided as an on-demand service during the regular operation phase.

The overall project aims to establish operational readiness for a cloud solution that supports accounting and procurement processes. This also includes parallel management of a project for personnel software.

Specific deliverables and services explicitly mentioned are:

• Beratung (Consulting)
• Projektleitungsunterstützung (Project management support)
• Schulung (Training)
• Herstellung der Betriebsbereitschaft (Establishment of operational readiness) for a cloud solution to map accounting and procurement.
• Project management, including planning, steering, and execution across all phases, with joint overall project management and steering between the WVG and the contractor.
• Konzeption (Conception), which is the technical basis for subsequent project steps like system settings, migration, training, and testing.
• Implementation, configuration, migration, integration, training, go-live, and start-up support.
• Cloud operation, including software provision/subscription, maintenance, service, and support for the phase following the project.