Published
Vervanging Document Management Systeem (DMS)
Notice number: 00574527-2026
KEY INFORMATION
- Submission deadline
- • Oct 12, 2026
- Location
- 🇳🇱 Netherlands
- Contracting authority
- Universiteit van Amsterdam
- Accepted Languages
- English, Dutch
- Tender type
- Services
- Contract Value
- Published date
- Aug 19, 2026
TENDER DESCRIPTION
This tender seeks a comprehensive, future-proof, secure, and user-friendly Document Management System (DMS) solution to replace the existing system for the University of Amsterdam (UvA) and the Amsterdam University of Applied Sciences (HvA). The awarded contract will encompass the delivery, implementation, configuration, migration of existing documents and metadata, and integrations with the current IT environment, including the Microsoft 365 ecosystem. The solution must support core functionalities such as document and file management, metadata, workflows, authorization, retention periods, archiving, destruction, searching, audit trails, and facilitate electronic invoicing, ordering, and payment. The total contract duration is eight years, with a tender submission deadline of 12-10-2026 at 12:00 Central European Summer Time.
TENDER BRIEF
The total duration of the contract is 8 years. The deadline for the receipt of tenders is 12-10-2026 at 12:00 Central European Summer Time. The contract start date, end date, and any specific key milestones or phases are not explicitly stated.
Sources
- 116%20-%20Contract%20or%20concession%20notice%20-%20standard%20regime%20(Directive%202014%2024%20EU).pdf.pdf — “CPV-code: 72000000 IT-diensten: adviezen, softwareontwikkeling, internet en ondersteuning Aanvullende CPV-codes: 72310000 Gegevensverwerkingsdiensten Waarde Geschatte waarde exclusief BTW: 0 Euro Plaatsen van uitvoering…”
The core scope of work for this tender involves contracting a future-proof, secure, and user-friendly Document Management System (DMS) solution. This DMS will support the University of Amsterdam (UvA) and the Amsterdam University of Applied Sciences (HvA) in sustainably managing, making accessible, and archiving digital documents and files, replacing their current DMS.
The assignment's deliverables and services include:
- Delivery of the DMS solution.
- Implementation and configuration.
- Migration of existing documents, metadata, and files.
- Integrations with the existing IT environment.
- Training and knowledge transfer.
- Management, maintenance, support, and ongoing development.
The proposed solution must integrate with the existing information provision of UvA and HvA and provide support for document and file management, metadata, workflows, authorization, retention periods, archiving, destruction, searching, audit trail, and integrations with the existing Microsoft 365 environment.
Sources
- 116%20-%20Contract%20or%20concession%20notice%20-%20standard%20regime%20(Directive%202014%2024%20EU).pdf.pdf — “aanbesteding is het contracteren van een toekomstbestendige, veilige en gebruiksvriendelijke DMS-oplossing die de UvA en HvA ondersteunt bij het duurzaam beheren, toegankelijk maken en archiveren van digitale documenten…”
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DIRECTORY • 1 FILE
- 16%20-%20Contract%20or%20concession%20notice%20-%20standard%20regime%20(Directive%202014%2024%20EU).pdf.pdf38 KBPDF
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