Vormgeving, bouw en beheer websites

The contract is set to begin on February 5, 2027. The initial duration of the contract is two years. There is an option for the client to extend the contract unilaterally four times, each for a period of one year. This means the total maximum duration, including all extensions, could be six years (2 initial years + 4 x 1-year extensions).

Key milestones leading up to the contract start date include:

• The target date for making available the Memorandum of Information for the first round of questions is Friday, October 30.
• The latest date for asking questions in the second round is Friday, November 6, 2026.
• The target date for making available the Memorandum of Information for the second round of questions is Friday, November 13, 2026.
• The deadline for submitting bids is Thursday, December 3, 2026, at 10:00 AM.
• The evaluation of bids is scheduled from Thursday, December 3 to Tuesday, December 15.
• The intention to award is expected to be sent on Friday, January 8, 2027.
• A verification interview is planned for Thursday, January 14, 2027.
• The objection period ends on Friday, January 29, 2027.
• The contract's effective date is Friday, February 5, 2027.

The core scope of work for this tender involves selecting and contracting one full-service party for the design, construction, and management of Nuffic's websites. The agreement is anticipated to commence on February 5, 2027.

The key aspects of the Statement of Work include:

• Concept Development: This covers the initial conceptualization phase for website projects.
• Online Design: Encompasses visual design, interaction design, and functional design. Corporate identity development and offline design are explicitly excluded from this scope.
• Website Construction and Further Development: This involves building and enhancing websites within a Drupal multisite environment.
• Technical Management and Hosting: The selected party will be responsible for technical management and hosting of the websites. While subcontracting for hosting is permitted, the overall management and direction must remain with the primary contractor.

The main activities and deliverables envisioned are:

• Takeover of Technical Management and Hosting: The contractor will assume the technical management and hosting responsibilities for existing websites.
• Design and Construction of New Websites: This includes the creation of new websites. Specific projects mentioned are:
• A new Nuffic.nl website within the multisite platform, expected to go live by December 2027.
• A new StudyinNL.org website within the multisite platform, to be ready as soon as possible after award, before summer 2027, and based on an existing design.
• A new Erasmus+ website within the multisite platform, with a go-live target of December 2027. This also includes providing solutions for underlying tools such as Inclusiontool.nl, Impacttool / Toc.erasmusplus.nl, and Subsidiewijzer.erasmusplus.nl.
• A new eTwinning and Erasmusplusresearch website within the multisite platform, with planning to be agreed upon after the start of the agreement.
• Further Development of Existing Websites: Ongoing enhancements and updates to current websites are expected.
• Potential for Additional New Websites: During the contract duration, there might be a need for the design and construction of one or two additional new websites.
• Transition to Full Service Platform: A complete transition to a full-service platform is a deliverable.
• Service Level Agreement (SLA): Services are to be provided based on a full-service SLA.