VV26_WE0183_GP_MOD Fritzi-Massary-Straße

The contract timeline is as follows:

Contract Start Date:

• 02.01.2027

Key Milestones/Phases with Dates:

• The contractor must begin the HOAI planning services for Stage 1 within 12 weeks after contract conclusion.
• Beginning of services: 3 weeks after commissioning.
• Completion of LPH 1-3 (Bestandsaufnahme, Grundlagenermittlung, Vorplanung und Entwurfsplanung): by 30.04.2027.
• Presentation of renovation recommendation/approval LPH 3: by 04.05.2027.
• Completion of detailed design (LPH 5): by 30.07.2027.
• Completion of tender documents (LPH 6): by 30.09.2027.
• Evaluation of offers and, if necessary, clarification discussions (LPH 7): by 31.10.2027.
• Start of construction and construction supervision (LPH 8): by 01.01.2028.

Contract Phases:

The contract is structured with staged commissioning (Stufenweise Beauftragung):

• Stage 1: Services comprising Leistungsphasen (LP) 1-3.
• Stage 2: Services comprising LP 5-7.
• Stage 3: Services comprising LP 8.
• Stage 4: Services comprising LP 9.

The client reserves the right to commission the contractor for subsequent stages. If the client does not commission the contractor for further stages within six months after the complete completion of the services of the preceding stage, the contractor is entitled to terminate the contract within an additional month.

The core scope of work for this tender involves the comprehensive renewal of the dirty water, rainwater, and drinking water pipelines, along with the conversion of the existing single-pipe heating system to a modern two-pipe system. This is intended to ensure long-term operational safety, hygiene, and energy efficiency. Additionally, the project includes the renovation of loggia surface areas, which involves inspecting and, if necessary, energetically upgrading the floor structure. The work may proceed while the building is occupied, adhering to all applicable technical, fire protection, and sound insulation standards, with a targeted completion by December 2029.

The Statement of Work encompasses several Leistungsphasen (LPH) according to HOAI, including specific special services:

Overall Goal:

• Ensuring operational safety, hygiene, and energy efficiency through system renewals.
• Renovation of loggia surfaces, including inspection and potential energetic upgrading of floor structures.
• Completion by December 2029, potentially in occupied units while adhering to technical, fire, and sound protection requirements.

Core Deliverables and Activities by Phase:

• LPH 1-3 (Preliminary & Design Planning):
• Review of existing documentation.
• Comprehensive inventory of individual apartments and common areas to assess substance, create floor plans, and develop pipe diagrams with details on building services for renovation and revision drawings (delivered in PDF).
• Development of detailed cost estimates (LPH 2 and 3 according to DIN 276, differentiating between modernization and installation costs) and comparison with the construction budget, including risk analysis.
• Creation of a pollutant inventory and a waste and disposal concept, incorporating findings from the inventory.
• Presentation of technical execution concepts and an interface list for different trades/measures.
• Development of a construction site setup plan and, if needed, applications for special use permits.
• Preparation and execution of steering consultations, including minute-taking.
• Deepened inventory by specialized personnel, including research of relevant documents, creation of an inventory concept, organizational support for inspections, detailed recording of apartment equipment (HLS, ELT, bathrooms, kitchens), assessment of tenant-owned installations, precise condition assessment of ELT systems (fire protection, VDE100), photo documentation, preliminary planning concept, and detailed cost frameworks with risk analysis.
• Documentation of existing radiators (dimensions, type).
• LPH 5 (Execution Planning):
• Creation of detailed execution planning based on the construction sequence and scope of measures.
• Development of a detailed construction schedule (per strand) to inform tenants and ensure access.
• Calculation of costs for tenant-reimbursable measures and creation of JPG floor plans for tenant announcements.
• LPH 6-7 (Procurement & Award):
• Support in creating the procurement memorandum (tender concept, costs, quantities).
• Preparation of tender documents, including a bill of quantities (LV) suitable for www.vergabeplattform.berlin.de (GAEB interface, bidder gaps).
• Submission of a waste and disposal concept with quantity specifications.
• Review and evaluation of bids (technical, factual, arithmetical) and suitability evidence.
• Creation of price mirrors (Excel and PDF) and an award recommendation (Excel).
• LPH 8 (Construction Supervision):
• Development of a detailed schedule with contractors.
• On-site object supervision through regular construction meetings (with minutes) and constant availability.
• Organization of apartment access and site availability before work begins, including joint inspections with the executing firm.
• Monthly reporting on cost overview (order, invoice, construction status, expected values, cash management).
• Conducting construction consultations and minute-taking.
• Management of waste (organization, supervision, coordination of hazardous waste dismantling and disposal), with documentation of the waste balance.
• Organization and coordination of partial acceptances/condition assessments.
• Support for the safety and health coordinator (SIGEKO) with documentation for hazard analysis and notifications.
• Maintenance of construction diaries and data sheets.
• LPH 9 (Defect Rectification): Details not explicitly listed as deliverables in the provided snippets.

Specific Renovation Measures Include:

• Renewal of horizontal distribution, installation of two heating circuits per apartment, partial radiator renewal, retrofitting of balancing valves, and complete hydraulic balancing of the heating system.
• Implementation of required sound and fire protection measures.
• Dismantling and replacement of vertical exhaust air ducts, and renewal of exhaust air elements.
• Renewal of electrical switches, sockets, lighting in bathrooms/guest WCs, partial new cabling, RCD protection integration, and potential equalization.
• Associated structural, finishing, and building services works such as opening/closing installation shafts, drywall, plastering, tiling, painting, wallpapering, creation/restoration of wall/ceiling openings, partial dismantling of built-in furniture, and professional removal/disposal of mineral fiber insulation.
• Removal of existing loggia flooring and installation of new weather/frost-resistant tile structures, including inspection and potential integration of additional thermal insulation.

Special Services (Besondere Leistungen):

• Detailed inventory/cost estimation.
• Waste management by certified personnel (requiring proof of expertise in TRGS 519, 524, 551, DGUV-R 101-004, and named personnel for qualified electronic signatures).
• Engineering services for building physics/thermal insulation/energy certificate.
• Engineering services for fire protection.
• Engineering services for building physics - sound insulation.
• Technical tenant support.