Personenauto

The contract timeline is as follows:

Contract Start Date: The contract is stated to commence on January 1, 2027. However, the intended start date for the framework agreements is also mentioned as September 1, 2027.

Contract End Date: The initial contract period is set to end on December 31, 2030. With the option to extend twice by one year, the maximum end date would be December 31, 2032.

Total Duration: The initial contract duration is four years. The contract has the possibility of being extended twice by one year, making the maximum possible duration six years.

Key Milestones/Phases:

• Publication of the announcement: September 15, 2026.
• Latest date for the first round of questions: October 1, 2026, 10:00 AM.
• First clarification note: October 8, 2026.
• Latest date for the second round of questions: October 15, 2026, 10:00 AM.
• Second and final clarification note: October 22, 2026.
• Closing for submission of bids: November 3, 2026, 12:00 PM.
• Public opening: November 3, 2026, 12:15 PM.
• Optional verification meeting: Week 48.
• Award decision: November 27, 2026.
• Latest date for submitting evidence by the intended winner: 7 days after the award decision announcement.
• Standstill term: 20 calendar days.
• End of standstill term: December 18, 2026.

The core scope of work for this tender involves the delivery of vehicles and related equipment for the municipality of Velsen's Physical Living Environment domain. The procurement is structured through framework agreements with a maximum of three suppliers per lot, with specific orders placed via mini-competitions.

The Statement of Work summary and core deliverables include:

Core Deliverables and Services:

• Vehicle Delivery: This encompasses the provision of the basisvoertuig (basic vehicle), opties en aanvullende uitrusting (options and additional equipment), op- en inbouw en inrichting (assembly, installation, and furnishing), bestickering (stickering), and overige werkzaamheden (other activities).
• Specific Vehicle Types (Percelen):
• Lot 1: Personenauto (M1) - Passenger car, specifically battery-electric.
• Lot 2: Bedrijfswagen klein (N1, 1,500-2,600 kg) - Small commercial vehicle, internal combustion engine and/or battery-electric.
• Lot 3: Bedrijfswagen middelgroot (N1, 2,800-3,400 kg) - Medium commercial vehicle, internal combustion engine and/or battery-electric.
• Lot 4: Bedrijfswagen groot (N1/N2, 3,500-5,500 kg) - Large commercial vehicle, internal combustion engine and/or battery-electric.
• Delivery Process: Vehicles are to be delivered to a specified location, with the contractor responsible for transport. Prior to delivery, vehicles must be checked for compliance.
• Documentation and Transfer: Upon delivery, the contractor must handle the vehicle registration in the name of the client and provide complete kentekenpapieren (registration documents), sleutels (keys), instructieboeken (instruction manuals), and overige bescheiden (other complete documents).
• Standard Basic Equipment (unless otherwise specified per mini-competition): Warning triangle, floor mat set, emergency hammer, all-weather or four-season tires suitable for the intended use, and parking sensors at least on the rear side.
• Guarantees: A minimum 24-month warranty applies to every delivered vehicle, including assembly and installation. For traction batteries in fully electric vehicles, the battery warranty specified in the Program of Requirements is applicable.
• Service and Support:
• Provision of a free helpdesk, accessible by phone and email during weekdays (08:00-17:00).
• An emergency telephone number for calamities outside office hours (e.g., breakdown, defective vehicles, damage).
• Assignment of a fixed account manager.
• Ability to offer repair and maintenance contracts per order, detailing periodic rates and included services.
• Providing the factory maintenance schedule and timely notification for periodic maintenance or APK (MOT inspection).
• Planning maintenance and APK in consultation with the fleet manager, preferably during periods of lower operational pressure.
• Half-yearly reporting including a delivery overview, status of open service orders, and performance indicators.
• Sustainability Requirements: Adherence to a "zero emission unless" principle for fleet replacement. This includes indicating if an emission-free alternative is available for internal combustion engine vehicles, supporting Total Cost of Ownership analysis for drivetrain choices, and sharing relevant developments in electrification and vehicle innovations.
• Additional Deliverables:
• Instruction for users on vehicle operation, safe and economical use, and charging/traction battery use for electric vehicles.
• Option to offer a trade-in price for replaced vehicles.
• Providing space and an electricity connection for a designated third party to apply logos and stickering before vehicle delivery.