Published
Wayfinding Scheme in the Witney Area
Notice number: ocds-h6vhtk-06ea59
KEY INFORMATION
- Submission deadline
- • Sep 14, 2026
- Location
- 🇬🇧 United Kingdom
- Contracting authority
- West Oxfordshire District Council
- Accepted Languages
- English
- Tender type
- Works
- Contract Value
- Published date
- Aug 24, 2026
TENDER DESCRIPTION
This tender seeks a contractor for the design, manufacture, and installation of a comprehensive wayfinding scheme for Witney town centre and its surrounding area, aiming to enhance navigation, promote sustainable travel, and celebrate local identity. The scope includes site surveys, concept design, stakeholder approval, production, installation, and final handover, with strict adherence to accessibility guidelines, a preferred black and gold colour palette, and the use of highly durable, weather-resistant, and vandal-resistant materials with a minimum design life of 15-20 years. All deliverables, including asset registers and as-built drawings, must be provided in digital and GIS-compatible formats, while works must comply with the New Roads and Street Works Act 1991, the Traffic Management Act 2004, and CDM Regulations 2015. Financially, bidders must provide audited accounts for the last two years or alternative detailed financial statements, including cash flow forecasts and bank letters. The contract is anticipated to commence in October 2026, following a contract award in September 2026.
TENDER BRIEF
The contract start date is October 2026. The contract timeline also outlines several key procurement activities: the Invitation to Tender (ITT) was published on Monday, August 24, 2026; the deadline for ITT clarification questions is Monday, September 7, 2026, at 17:00; clarification questions will be answered by Thursday, September 10, 2026, at 17:00; the deadline for submission of the ITT (Part C) is Monday, September 14, 2026, at 17:00; evaluation of the ITT and selection of the successful tenderer will occur between Wednesday, September 16, 2026, and Monday, September 21, 2026; and the contract award is expected in September 2026.
While a contract start date is provided, the contract end date and total duration are not explicitly stated. However, several phases for the works are mentioned: inception/kick-off, design review and approval by the Council, production and manufacture of signage, installation of signage, and final inspection and handover. The Contractor is required to begin the Works on the Commencement Date and carry out the Works diligently to ensure Practical Completion by the Completion Date. The Council will certify the date of Practical Completion.The contract start date is October 2026.
Key procurement timeline events include:
- ITT Published: Monday, August 24, 2026
- Deadline for ITT clarification questions: Monday, September 7, 2026, at 17:00
- Clarification questions answered by: Thursday, September 10, 2026, at 17:00
- Deadline for submission of ITT (Part C): Monday, September 14, 2026, at 17:00
- Evaluation of ITT (incl. Post Tender Clarifications) and selection of successful tenderer: Wednesday, September 16, 2026 – Monday, September 21, 2026
- Contract Award: September 2026
Key milestones/phases for the works include:
- Inception/kick-off
- Design review and approval by the Council
- Production and manufacture of signage
- Installation of signage
- Final inspection and handover
The contract end date and total duration are not explicitly stated, but the Contractor is expected to complete the Works to Practical Completion.
Sources
- 1ITT Wayfinding WODC.docx — “be accepted or considered by the Authority, unless the Authorised Officer, after consulting with the Procurement Team, the section 151 Officer and the Director of Legal, is satisfied that there is sufficient evidence tha…”
- 2Appendix 2 - Draft T&C's.docx — “the Works in accordance with the Contract Inspection of Site The Contractor is deemed to have inspected the Site before submitting his Quotation so as to have understood the nature and extent of the Works to be carried o…”
The core scope of work for this tender involves the undertaking and completion of "Works" by the Contractor for the Council, which includes any "Deliverables" as described in the Request for Quotation (RFQ) and the Contract. The Works are to be executed with reasonable skill, care, and diligence, using good quality materials, and must conform to any provided drawings and specifications.
Specifically for the Wayfinding Scheme in the Witney Area, the core deliverables and work summary include:
- Site survey and data collection.
- Submission of draft concept designs by an agreed date.
- Ensuring designs meet specification requirements and receive stakeholder approval.
- Ensuring design compliance with the Equality Act, BS8300, and relevant guidance (Accessibility Compliance).
- Verification of information accuracy, including destination names, distances, maps, and directional information.
- Design review and approval by the Council.
- Production and manufacture of signage.
- Installation of signage.
- Final inspection and handover.
"Deliverables" encompass all "Outputs" and other documents or materials provided by the Contractor to the Council in relation to the Works, as detailed in the RFQ and Quotation. "Outputs" specifically refer to all records, reports, documents, papers, drawings, designs, calculations, specifications, and other materials prepared by the Contractor for the Works.
Sources
- 1Appendix 2 - Draft T&C's.docx — “to be executed as more particularly described in the RFQ. Termination Date: the date of termination of the Contract, howsoever arising. UK GDPR: has the meaning given in section 3(10) (as supplemented by section 205(4))…”
- 2ITT Wayfinding WODC.docx — “off Design review and approval by the Council Production and manufacture of signage Installation of signage Final inspection and handover Part B – Section 6 - KPI’s, Service Levels and Service Credits The following KPIs…”
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Unlock tender brief for freeTENDER DOCUMENTS
DIRECTORY • 5 FILES
- Wayfinding clarifications issue 2 - answered.docx58 KBDOCX
- Appendix 2 - Draft T&C's.docx115 KBDOCX
- Appendix 1 - Pricing Schedule.docx41 KBDOCX
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