Website Werkzaak Rivierenland

The contract timeline is as follows:

Contract Start Date: The agreement is scheduled to start on January 1, 2027. The implementation period will commence on January 4, 2027.

Contract End Date: The initial term of the agreement is 4 years, ending on December 31, 2030. The agreement can be extended three times for one year each, with the latest possible end date being December 31, 2033.

Total Duration: The initial duration is 4 years, with a potential extension of up to 3 additional years, making the maximum total duration 7 years.

Key Milestones/Phases:

• Publication of Tender: September 14, 2026.
• Deadline for questions: October 5, 2026, by 10:00 AM.
• Publication of 1st Memorandum of Information: October 12, 2026.
• Deadline for additional questions: October 16, 2026, by 10:00 AM.
• Publication of 2nd Memorandum of Information: October 21, 2026.
• Deadline for submitting bids: November 2, 2026, by 10:00 AM.
• Opening of digital vault and start of evaluation: November 2, 2026, after 10:00 AM.
• Consensus meeting for bid evaluation (indicative): November 9, 2026.
• Sending notice of provisional award and rejections (indicative): November 16, 2026.
• Sending decision for definitive award (indicative): December 7, 2026.
• Signing of agreement and start of implementation (indicative): January 4, 2027. The implementation period must be completed by the end of Q1 2027.
• Go-live of the new website (indicative): Q1 2027.

Note: Dates marked with an asterisk (*) are indicative and subject to change. Other dates are firm deadlines.

The core scope of work for this tender involves the design, realization, implementation, hosting, technical management, maintenance, and further development of Werkzaak Rivierenland's public website, including its Content Management System (CMS). The tender aims to select a supplier responsible for delivering an open-source CMS, developing and implementing a new framework, and subsequently hosting, managing, and maintaining the website.

Key deliverables and aspects of the Statement of Work include:

• Website Development: Designing, realizing, implementing, and continuously developing the public website and its CMS.
• CMS and Framework: Providing an open-source CMS and developing and implementing a new framework.
• Hosting and Management: Hosting, technically managing, and maintaining the website. This also covers aspects like continuity, performance, security, and reliability.
• Content Management: Functional content management is to be performed by Werkzaak Rivierenland itself, with the solution supporting archiving, depublishing, content retrieval within the CMS, version control, and recovery options.
• Migration and Conversion: Support for the migration of content, documents, media files, metadata, forms, and redirects. The plan should detail the migration process and when it will occur.
• Project Organization and Approach: Description of the project organization, including reporting methods and project management. This also encompasses project structure, team composition, and the distribution of responsibilities and tasks between the supplier and Werkzaak Rivierenland.
• Deliverable Results: A description of the results to be delivered, including the open-source product to be used, the transfer of existing links, and acceptance criteria.
• Planning: A timetable for implementation, including partial deliveries (milestones) and Go/no-go moments.
• Linkages: An overview of necessary connections, their functional specifications, and any required cooperation from third parties.
• User Familiarization: The method by which Werkzaak Rivierenland will be trained and familiarized with the use of the ICT performance.

The "Mijn Werkzaak" environment and transactional portal functionalities are generally out of scope, unless explicitly mentioned as a link, embed, or connection in the Program of Requirements (PVE).