Published
Bereitstellung und Hosting eines Lernmanagementsystems LMS fuer die Stadtverwaltung Regensburg
Notice number: ocds-mnwr74-25751656
KEY INFORMATION
- Submission deadline
- • Oct 27, 2026
- Location
- 🇩🇪 Germany
- Contracting authority
- Stadt Regensburg
- Accepted Languages
- German
- Tender type
- Contract Value
- Published date
- Aug 26, 2026
TENDER DESCRIPTION
This tender seeks a qualified contractor for the provision and hosting of a comprehensive Learning Management System (LMS) for the City Administration of Regensburg, encompassing system introduction, configuration, project management, and ongoing support including a ticket system, along with licenses for 3,700 employees, 20 content creators, and 6 administrative users. The solution must be a cloud-based e-learning platform accessible via modern web browsers, supporting established standards like SCORM, xAPI, cmi5, and LTI, while also providing a REST-API, AI-powered authoring tools, and robust security features including HTTPS (TLS1.2/1.3), data-in-transit encryption, cryptographic password storage, OIDC/OAuth for authentication, and 2FA, all in strict compliance with GDPR and hosted within the EU. Financial requirements include professional indemnity insurance and a specified average annual turnover over the last three business years. The project anticipates order processing in Q4 2026 or Q1 2027, with live operation by Q2 2027, and mandates a minimum contract duration of 48 months for LMS services.
TENDER BRIEF
The contract timeline is as follows:
The processing of the order is anticipated to commence in the 4th quarter of 2026 or the 1st quarter of 2027, at the latest three months after the order is issued. The live operation must be possible by the 2nd quarter of 2027 at the latest. For the usage fees related to the Learning Management System (LMS), the services are set to begin on the 1st of the month following acceptance. The minimum contract duration for these LMS services is 48 months. The contract end date is not explicitly stated as a fixed calendar date.
Sources
- 1VU_62-2026-337-F.pdf — “soll voraussichtlich im 4. Quartal 2026 oder 1. Quartal 2027 (spätestens 3 Monate nach Auftragserteilung) mit der Auftragsbearbeitung beginnen. Der Echtbetrieb muss spätestens im 2. Quartal 2027 beginnen können. (vgl. 62…”
- 2hinweise_1.pdf — “Terminänderung Guten Tag, An der vorliegenden Vergabe wurden Änderungen an den Terminen vorgenommen. aktuelle Termine nach dieser Änderung: • Beginn der Liefer- bzw. Ausführungsfrist: Beginn der Auftragsbearbeitung im 4.…”
- 362-2026-337-F Leistungsbeschreibung.docx — “hingewiesen. Bei der Wertung der finalen Angebote werden alle Punkte entsprechend der Änderungen gemäß der Wertungsmatrix neu vergeben. Beginn der Auftragsbearbeitung Der Auftragnehmer soll dann voraussichtlich im 4. Qua…”
- 462-2026-337-F Anlage E - EVB-IT Cloudvertrag - Entwurf.pdf — “der Leistungen Art, Umfang und Termine der zu erbringenden Leistungen ergeben sich aus der folgenden Tabelle (Termin- und Leistungsplan): Version 1.0.2 vom 01.03.2026; Änderungen sind in Blau kenntlich gemacht. Seite 4 v…”
The core scope of work for this tender involves the provision and hosting of a Learning Management System (LMS) for the city administration of Regensburg.
The Statement of Work summary and core deliverables include:
- LMS Provision and Hosting: Providing and hosting a Learning Management System (LMS) for the city administration of Regensburg.
- System Introduction and Configuration: This covers the introduction of the LMS for productive operation, including its provision and configuration, all necessary components for system functionality, project management, consulting, potential customizing, and all other efforts required for successful LMS implementation.
- User Licenses/Usage Fees:
- Usage fees for 3,700 employees accessing the LMS.
- Usage fees for 20 individuals who create or manage content and courses within the LMS.
- Usage fees for 6 administrative users.
- Training: Digital training sessions conducted via video conference.
- Support: Supplementary support provisions including teleservice (remote service) and a hotline, ensuring no additional costs beyond standard German landline call charges.
- Optional Services:
- Optional annual usage fees for extending the user contingent by an additional 100 employees.
- Pricing information for services remunerated on an effort basis for additional services agreed upon in writing after contract signing.
- Services at Contract End: Services required to enable a new contractor or the client to take over the services.
- Ticketsystem: Provision of a ticketsystem.
Sources
- 162-2026-337-F Anlage E - EVB-IT Cloudvertrag - Entwurf.pdf — “EVB-il Cloudvertrag - Entwurf Anlage E Gegenstand der Leistungen. 1 | 2 Vertragsgegenstand 1.1 | 2 Vertragsbestandteile. 1.2 | 2 2 Überblick über die vereinbarten Leistungen. | 4 Gegenstand der Leistungen... 3 | 4 Leistu…”
- 262-2026-337-F Leistungsbeschreibung.docx — “Angebot. Ergänzende Bestimmungen zum Support Ergänzend zu den Bestimmungen des EVB-IT Cloudvertrages wird folgendes festgelegt: Teleservice: Sofern nicht explizit anders gefordert, hat der Auftragnehmer seinen Service re…”
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Unlock tender brief for freeTENDER DOCUMENTS
DIRECTORY • 31 FILES
- L_236_Verpflichtungserklaerung_anderer_Unternehmen-0416.pdf479 KBPDF
- 62-2026-337-F Anlage F - Kriterienkatalog zum EVB-IT Cloudvertrag - Entwurf.pdf260 KBPDF
- 62-2026-337-F TNW Eignungsanforderungen A-Kriterien.xlsx14 KBXLSX
and 24 other documents
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