Electrical Maintenance and Repair across The Sheffield College estate.

The contract is scheduled to commence on or around November 19, 2026. The initial duration of the contract is three years. The College has the option to extend the contract for up to two additional periods of one year each, which would result in a maximum contract duration of five years.

Key milestones and phases include:

• ITT issued to potential providers: September 25, 2026.
• End period for provider clarifications and questions: October 14, 2026.
• End of College response period for clarifications: October 16, 2026.
• Return deadline: 12 noon on October 26, 2026.
• Evaluation of responses begins: October 27, 2026.
• Notification of results to all bidders: November 06, 2026.
• Contract start date: November 19, 2026.

It is important to note that these timescales are indicative and may be subject to change.

The core scope of work for this tender involves providing a comprehensive electrical reactive maintenance service across the College estate, including emergency fault response, urgent repairs, routine reactive repairs, fault finding and diagnosis, temporary and permanent repairs, and replacement of defective components. Additionally, it encompasses minor works such as small electrical installation projects, alterations and additions to existing systems, compliance remedial works, and replacement and upgrade works. The Contractor must manage reactive maintenance requests, emergency callouts, compliance inspections, statutory testing, and remedial works arising from these, as well as minor projects and improvement works.

Key deliverables and responsibilities include:

• Reactive Maintenance: Responding to emergency faults (within 2-4 hours), urgent repairs (same day), and routine reactive repairs (within 3-5 working days).
• Minor Works: Executing small electrical installation projects and system alterations/additions.
• Compliance: Delivering 100% of scheduled statutory maintenance and ensuring all works comply with relevant legislation and standards such as Electricity at Work Regulations 1989, Health and Safety at Work Act 1974, BS7671 IET Wiring Regulations (18th Edition), and College Permit to Work procedures.
• CAFM System Management: Utilizing the College's CAFM system for accepting work orders, real-time job status updates, recording attendance and completion dates, uploading service reports and certificates, linking maintenance records to assets, and maintaining accurate maintenance history. This ensures complete visibility of maintenance activity and asset performance.
• Reporting: Providing monthly reports on PPM completion rates, reactive maintenance statistics, outstanding works, health & safety observations, compliance activities, asset condition concerns, breakdown analysis, and remedial works recommendations. Also, submitting compliance reporting, inspection reports, test certificates, and remedial action schedules.
• Service Levels: Minimizing disruption to students and staff, maintaining effective communication, ensuring engineers are qualified and competent, providing a high first-time fix rate, and adhering to Health & Safety procedures and safeguarding awareness.
• Desired Outcomes: Achieving full statutory compliance, safe electrical systems, reduced unplanned breakdowns, improved asset reliability, accurate asset records, timely completion of maintenance activities, efficient management of reactive repairs, a complete audit trail through the CAFM system, positive user experience, and continuous improvement.